Contract Renewal Cabinet

A 90-day rolling view of every contract approaching renewal — with notice-window countdown, auto-renew risk flag, price-change history, owner, and required action. Legal, finance, and procurement always know what is expiring, what will auto-renew, and what needs a decision before the window closes.

Keep your contract repository and finance system. Replace the renewal spreadsheet, the calendar reminder that fires too late, and the vendor negotiation that starts with "when does this contract end?"

Note: Renewal dates, notice periods, and auto-renew terms are extracted and summarized by AI. All renewal decisions require review and approval by qualified legal counsel and appropriate business stakeholders. This cabinet does not constitute legal advice.

The team

• [[.agents/renewal-workflow]] — Renewal Workflow Manager. Lead orchestrator. Monitors all contracts for upcoming renewal dates, calculates notice-window countdowns, flags auto-renew risks, identifies price-change clauses, and assigns owner action items. Writes the renewal timeline to renewals/.
• [[.agents/renewal-compliance]] — Renewal Compliance Reviewer. Reviews contracts flagged for renewal for notice-period compliance, pricing change obligations, and termination option validity before the action window closes.

Recurring rhythm

Cadence	Job	Owner	Output
Weekly (Mon 08:00)	[[.jobs/weekly-renewal-sweep]]	Renewal Workflow Manager	Renewals due ≤90 days updated; notice-window alerts; auto-renew risks flagged
Monthly (1st 09:00)	[[.jobs/monthly-renewal-forecast]]	Renewal Workflow Manager	Monthly renewal forecast: ARR at risk, total renewal value, action plan

How to run the demo

1. Open the [[timeline]] — the renewal timeline showing all contracts by renewal date with notice-window countdown, auto-renew risk, price-change flag, owner, and action status.
2. Browse renewals/ — the individual renewal records produced by the weekly sweep.
3. Review renewals/atlas-logistics-msa-renewal.md — a worked renewal record with full action plan.

Connectors

Required: Contract repository (DocuSign, Ironclad, Drive, or SharePoint), finance system (contract values and payment terms), vendor database. Recommended: Slack (renewal alerts), Google Calendar (deadline events), Procurement system (PO and vendor records), ERP (spend data).

Keep your systems of record. Contracts stay in DocuSign and Ironclad; spend data stays in your ERP. This cabinet replaces the renewal spreadsheet and the last-minute scramble.