Vendor / Asset Registry

The authoritative inventory of every asset and vendor relationship the company holds — hardware, software licences, SaaS tools, and professional services contracts — with owner, status, renewal date, and cost always current. The Workflow agent reconciles against Okta provisioning, Jamf device data, and finance records weekly, and surfaces renewals before they auto-renew at the wrong price.

Keep your finance system, your IdP, and your MDM. Replace the Airtable tab nobody trusts and the asset spreadsheet that's always six months out of date.

The team

• [[.agents/asset-workflow]] — Asset Workflow Agent. Owns the full inventory loop: reconciling asset records against authoritative sources, flagging discrepancies, surfacing renewals, and writing the weekly and monthly audit reports. This is a self-contained cabinet — one well-designed agent runs the whole cycle.

Recurring rhythm

Cadence	Job	Owner	Output
Weekly (Mon 08:00)	[[.jobs/weekly-inventory-reconciliation]]	Asset Workflow	Reconciliation report + discrepancy flags in reports/
Monthly (1st 09:00)	[[.jobs/monthly-asset-audit]]	Asset Workflow	Full asset audit, renewals at risk, cost summary in reports/

How to run the demo

1. Open the [[inventory]] — the asset inventory dashboard: all assets by type, assigned owner, status, warranty/renewal dates, and cost; summary tiles by category; renewals coming due in 30/60/90 days.
2. Browse assets/ — the flat-file asset records the agent maintains and reconciles.
3. Open reports/ to see the weekly reconciliation and monthly audit artifacts.

Connectors

Required: Finance / accounts payable (vendor invoices, spend data), Okta or IdP (user provisioning state — who has what access), HRIS (org chart, termination events for offboarding asset reclaim). Recommended: Jamf or Kandji (MDM — device inventory, serial numbers, compliance state), Netsuite or BILL (PO matching), Ironclad or DocuSign (contract renewal dates).

Every artifact is a file

Asset records live at assets/hardware.yaml, assets/software.yaml, and assets/vendors.yaml. Reports are markdown at reports/<date>-*.md. Every reconciliation result is a diff against the previous state — inspectable, version-controlled, and forwardable without logging in anywhere.