Vendor Renewal Cabinet

One Workflow agent sweeps every vendor record each week — comparing today's date against renewal dates and notice windows — and fires alerts before cancellation deadlines pass. One Analyst reviews the monthly spend concentration, surfaces candidates for renegotiation, and maintains the living vendor registry.

Keep your contracts in Drive and your spend in NetSuite. Replace the Airtable nobody trusts, the Slack DMs before a renewal auto-renews, and the post-mortem on a vendor you forgot to cancel.

The team

• [[.agents/workflow]] — Renewal Workflow Agent. Owns the vendor registry at data/vendors.csv; sweeps renewal dates weekly; generates notice-window alerts; updates vendor status. The operational heartbeat of this cabinet.
• [[.agents/analyst]] — Spend Analyst. Runs the monthly spend review: concentration analysis, renewal candidates, cost-reduction opportunities. Produces the spend narrative the dashboard surfaces.

Recurring rhythm

Cadence	Job	Owner	Output
Weekly (Mon 08:00)	[[.jobs/weekly-renewal-sweep]]	Workflow Agent	Notice-window alerts in .cabinet-state/
Monthly (1st 09:00)	[[.jobs/monthly-spend-review]]	Analyst	Spend review in [[dashboard]]

How to run the demo

1. Open [[dashboard]] — the full vendor table: name, owner, annual spend, renewal date, notice-window countdown, auto-renew flag, and RAG status. Plus total-spend summary and upcoming-renewals timeline.
2. Browse data/vendors.csv — the source-of-truth registry the Workflow agent reads and writes.
3. Check .cabinet-state/renewal-alerts.md — this week's notice-window warnings.

Connectors

Required: Contracts (Google Drive or DocuSign for renewal dates and notice terms), finance system (NetSuite/QuickBooks for spend actuals). Recommended: Okta (usage / active users per vendor), Slack (alert delivery to #finance or #procurement), email (renewal confirmation receipts).